Job Title: Office Receptionist/Admin

Position Type: Full-time (35 hours per week)

Reports to: Executive Director

 

Education/Experience Requirements:

• Post-secondary diploma in social services, office administration or equivalent with work experience in community-focused agency

Position Requirements:

• Understanding of social service systems

• Knowledge of Woolwich Township

• Excellent communication skills with a passion for assisting others

• Ability to multi-task

• Computer proficient: Knowledge of Office 2010 , website navigation, basic IT and troubleshooting skills

• Must have reliable transportation

• Police Record Check-vulnerable sector

• Fully vaccinated against COVID-19 virus

Job Responsibilities:

Community Information Centre (CIC)

• Responsible for coordination of and implementation of all aspects of the Community Information Centre including programs highlighted below

• Complete front desk duties related to phone and walk-in inquires /requests

• Provide appropriate support and referrals to participants

• Ensure information provided is easily accessed, accurate and participants satisfaction is high

• Ensure all office daily statistics are recorded

• Accept and record all pertinent information of  incoming donations for deposit and inform appropriate program staff

• Assist individuals in completing online documents (birth, SIN, Health Card, EI etc.)

• Maintain a clean, safe and well stocked office by ordering and storing all office supplies; paper, cleaning products etc.

• Responsible for office equipment maintenance and troubleshooting

• Hallway community bulletin boards kept current and organized

Employment Services

• Responsible for coordination  of all aspects of program: ensure job board listings are up-to date, accurate and easily accessed, computers and printers are in working order and meet participants needs,  provide faxing, photocopying and email services

• Promote and connect participants with Career Work Coach from Conestoga Career Centre

Mobility Cupboard

• Responsible for coordination  of all aspects of program: maintain supplies and ensure equipment for Mobility Cupboard is cleaned and safe for lending

• Support participants in selecting, receiving and returning mobility aids and completing loan documentation

Caring Rides

• Responsible for coordination  of all aspects of program: complete intake information for new participants and inform of program details, maintain participant and driver records, ensure payment of drivers

• Mediate concerns for drivers and riders

Income Tax Clinic

• Responsible for coordination  of all aspects of program: register Volunteer Income Tax Clinic with Revenue Canada, recruit and support WCS income tax volunteers with CRA registration and training , ensure income tax appointments are scheduled: taxes are complete, filed and returned to taxpayers

• Arrange for necessary appointments for appeals or corrections

• Promote the program with the support of the Community Engagement Coordinator

Agency Partnerships

• Coordinate and collaborate on-site supports with Service providers to meet participants’ needs.

• Responsible for room bookings including: maintain the booking schedule, greeting those renting space, ensure they have received everything that is needed for rental, submit invoice request to the accountant and renters. Follow-up if necessary for payment

Food Bank

• Assist with all aspects of food assistance programs and initiatives; food bank, lunch crunch, bread program, food share, fresh food Fridays’, self-help food shelf and volunteers

• Coordinate times for food assistance with participants and volunteers

General Responsibilities:

• Adopt and model the mission, vision and values of  the WCS

• Comply with all WCS policies and procedures

• Respond daily to the WCS general email address responding to messages or forwarding on to appropriate staff.

• Participate fully in staff meetings and agency functions, including taking minutes

• Participate in professional development opportunities as they become available

• Be adequately trained to apply the principles of Trauma-Sensitive Practice

• Complete all program statistics as required

• Create and update a “how to” job task manual

• Train, support, schedule and celebrate program volunteers

• Obtain and keep current certificates required for the positions

• Support staff in meeting community requests

• Other duties as assigned.

 

Wages are $21.63/hr, 2 weeks vacation, paid sick days, benefits after 3 months and RRSP matching plan after 1 year. Hours are Monday – Friday 9-5pm.

Applications are due by noon on Thursday October 6th , to Kelly Christie, Executive Director, 5 Memorial Ave, Elmira, ON N3B 2P8; fax 519-669-4210; or by email to woolwichcommunityservices@yahoo.com.

 

Woolwich Community Services (WCS) has a unique full-time career opportunity for a well-rounded community focused individual. This opportunity will champion the initiatives of our community agency in providing for residents living in Woolwich Township and immediate surrounding area. WCS offers a supportive, positive work environment that encourages impactful work assisting people where they are in their lives.  Staff enjoy having input in program development and professional development opportunities, while having their work-life balance respected.  WCS offers a benefit package that includes an RRSP matching plan. If this excites you come join our team!

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Job Title: Child & Youth Coordinator

Position Type:  Part-time (15 hours wkly, every other daytime Saturday and flexible two evenings)

Reports to: Community Engagement Coordinator

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Education/Experience Requirements: 

• Post-secondary diploma or degree related to Recreation and Children and Youth with a minimum of 1 year experience working in a youth setting.

Position Requirements:

• Experience in supporting children, youth and families

• Excellent verbal and written communication

• Familiar with de-escalating techniques

• Proficient in the use of computers (PC & Mac) and applications (Word, Excel, Apple apps, etc)

• Ability to work with Social Media (video editing/recording for FB, Instagram, YouTube, etc)

• Be flexible, highly organized and a self-starter

• Be a problem solver and able to work independently with minimal direction

• Experience coordinating and implementing  successful special events

• Have knowledge of community resources an asset

• Access to reliable transportation

• Ability to have a flexible work schedule to accommodate special events

• Police Record Check – vulnerable sector

• Fully vaccinated against Covid-19 virus

Job Responsibilities:

• Provide participant initiated opportunities for social, educational and recreational programs for children, youth and their families at the Community Hub and community spaces.

• To provide a safe and positive environment that the children and youth can contribute to and grow from

• To review the programs and provide input into the evaluation of the programs using data collected

• To promote the Community Hub throughout the community including school contacts, posters, media etc.

• To stay informed in current children/youth issues and events

• Participate in and/or implement training and events to best support children/youth

• To maintain a clean and organized environment, and to ensure all equipment/electronics are in working order

• To work cooperatively with other facility user groups to allow for all program needs to be met

• To communicate effectively with the Community Engagement Coordinator at WCS with any new or changed information, and/or gaps in services

General Responsibilities:

• To be an active member of the Woolwich Community Services team

• Comply with the mission, vision and values of  the WCS

• Comply with all WCS policies and procedures

• Participate fully in staff meetings and agency functions

• Be adequately trained and apply the principals of Trauma-sensitive practice

• To be an active participant in fundraising efforts for WCS

• Participate in professional development opportunities as they become available

• Complete all program statistics and reports as required

• Create and update a “how to” job task manual

• Train, support, schedule and celebrate program volunteers

• Obtain and keep current all certification requirements for position           

• Support staff in meeting community requests

• Other duties as assigned.

 

Wages are $18.39/hour with 4% in lieu of vacation pay

 

Applications are due by noon on Tuesday October 4th, to Kelly Christie, Executive Director, 5 Memorial Ave, Elmira, ON N3B 2P8; fax 519-669-4210; or by email to woolwichcommunityservices@yahoo.com.

 

Woolwich Community Services (WCS) has a creative part-time career building opportunity for a well-rounded community focused individual. This opportunity will champion the initiatives of our community agency in providing for children, youth and families living in Woolwich Township and immediate surrounding area. WCS offers a supportive, positive work environment that encourages impactful work assisting people where they are in their lives.  Staff enjoy having input in program development and professional development opportunities, while having their work-life balance respected.  If this excites you come join our team!